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Job Description
A prominent local group of companies is looking for
Duration: 1st Sep - 31st Oct 2024 (2 months)
Scope of Work:
• Media Registration:
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In the pre-show phase, work closely with the PR lead to handle media accreditation, vetting, and registration inquiries;
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During the event, assist with on-site media registration and badge distribution. Ensure all approved media receive confirmation emails and possess all necessary information for printing their badges and accessing the event halls.
• Media Relations:
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Support the PR lead by handling media inquiries (reactive);
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Sourcing relevant information from exhibitors and speakers in coordination with Sales/Conference teams to brief the media via email or phone calls, ensuring comprehensive and timely communication (proactive).
• Hosted Media:
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In the pre-show phase, assist the PR lead by collecting information from the conference program and exhibition features to be used in the country/industry-
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Specific content materials and media resources for the delegations;
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During the event, provide full support to the PR lead in guiding hosted media on-site, content provision, logistics, and addressing urgent PR-related issues.
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Utilize demonstrated problem-solving skills for effective daily logistics coordination and media support.
• Content Creation and Management:
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Assist in sourcing strategic information from exhibitors and speakers to help the PR lead craft tailored PR messages, angles, and stories for both registered and hosted media;
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Manage the distribution of press releases under the supervision of the PR lead;
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Continuously update the digital press kit;
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Continuously update the (website) with new press releases, images, videos, and fact sheets from organizers, exhibitors, and speakers.
• Logistics:
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Collaborate with the PR lead to ensure smooth logistical operations during the PR campaign, including:
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Press conference - media kits preparation and distribution, press release distribution (online), onsite support
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Exhibitor media support, if necessary
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Media badge printing - ensuring all hosted media badges are printed three days prior to the event;
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Preparation of welcome kits and coordination of journalist transfers between venues and to evening events.
• Media Centre Operations:
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Ensure smooth operations within the media center at all event venues.
Testimonials, Media Monitoring, and Reporting:
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Collect testimonials from hosted media (audio or video) at the program's conclusion.
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Monitor media coverage and secure clippings for inclusion in the post-show report.
PR Barters:
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Assist the PR lead in providing full support and securing the deliverables from the PR barters before and during the event to make the most of our partnership.
