}
Job Description
Position: Executive Assistant / Executive Secretary
Location: Dubai
Duration: Permanent
Salary: AED 4,000.00 - 5,000.00
Preferred Start Date: ASAP
Job Description:
Act as the CEO’s first point of contact with people from both inside and outside the organisation. Provide administrative support.
Key Responsibilities:
-
Work with CEO, senior managerial or Directorial staff to provide administrative support, usually on a one-to-one basis. Executive Assistant help CEO to make the best use of their time by dealing with secretarial and administrative tasks.
-
Dealing with incoming email, highlight urgent correspondence and print attachment, faxes and post, often corresponding on behalf of the CEO.
-
Organizing and maintaining the CEO diary and making appointments and sending out as reminder to keep him/her on tract.
-
Organizing meetings and booking meeting rooms
-
Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
-
Producing documents, briefing papers, reports and presentations.
-
Answers and screen telephone calls and forward them to concern person.
-
Maintaining the current filing and database system, and looking for ways to improve current systems
-
Producing reports and presentations
-
Preparing financial statements, reports, memos, and other documents.
-
Arranging travel, and occasionally, travelling with the superior to take notes or dictation at meetings and Company events and provide general assistance during presentations.
-
Meeting and greeting visitors at all levels of seniority.
-
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
-
Organizing and attending meetings and ensuring the CEO is well prepared for meetings. Taking dictation and minutes.
-
Liaising with clients, suppliers and other staff.
-
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
-
Completes projects by assigning work to clerical staff; following up on results.
